Video Conferencing Installation That Works on the First Call.
Meeting rooms fail for boring reasons: no backing behind the display, passive HDMI pushed past its distance limit, a mic array under a supply diffuser, a codec that never got a VLAN. We install so none of that reaches your first meeting.
SRS Networks mounts displays and cameras, runs HDMI, USB, and Cat6A to the table and the ceiling, places and tunes audio, commissions control and the codec, and rolls it out across every room and every site on one schedule.
Video conferencing installation is the physical and network work that turns a room into a reliable meeting space: mounting displays and cameras to structure that can hold them, running HDMI, USB, and Cat6A to the table and the ceiling, placing and tuning microphones and speakers, commissioning the control system and codec, and preparing the network the codec lives on. It is the install-side counterpart to the platform and hardware decisions covered on our conference room technology page.
SRS Networks is a nationwide video conferencing installation contractor headquartered in Salinas, California, installing and commissioning meeting rooms for enterprise IT teams, multi-site employers, healthcare systems, and general contractors across all 48 contiguous states since 1996. We have completed 500+ deployments across 5,000+ sites, work out of five offices in Salinas, South San Francisco, Pasadena, Boston, and Dallas, pre-stage room kits at West and East Coast facilities, and track every room live in our Project Command Center. Rooms are rarely the only scope, so most installs run alongside our AV system integration and structured cabling crews on the same site visit.
Rooms Rarely Fail Because of the Hardware
The gear on the datasheet works. What breaks is everything around it. Four patterns account for most of the rooms we get called in to fix.
The Room Fails on the First Call
Display is on the wall, camera is bolted up, and the all-hands still drops. The codec never got a DHCP reservation on the AV VLAN, or media UDP was never opened. Hardware was never the problem.
HDMI and USB Die at Distance
Passive HDMI to a table 30 feet from the credenza sparkles at 4K60, and USB past the 5-meter spec drops the camera mid-meeting. It passed on the bench and fails in the room, intermittently.
No Backing Behind the Drywall
An 86-inch display and a dual-arm mount land on 25-gauge metal studs with no plywood or unistrut behind them. Nobody told the GC before the ceilings and walls closed, so now it is demo work.
Eighty Rooms, Eighty Standards
Every site hired a local AV shop. No two rooms share a mount height, a cable path, or a device name, so the help desk supports eighty different failure modes instead of four room types.
Installed Like Infrastructure, Not Like Furniture.
We treat a meeting room as a low-voltage build with an AV payload on top. Structure, pathway, transport, power budget, and network all get engineered before a display goes on a wall — the same discipline our commercial WiFi installation and multi-site cabling rollout crews bring to every site.
Every Phase of a Video Conferencing Install
From the survey that sizes the display to the closeout package your help desk works from for the next five years.
Room Survey & Design
We measure the room, set display size and height against farthest-viewer distance, and map camera sightlines, glare sources, and where the table cable path has to land.
Mounting & Cable Infrastructure
Displays, cameras, and touch panels mounted to unistrut or plywood backing, with in-wall boxes, conduit to the table, and Cat6A home runs pulled back to the IDF.
Audio, Control & Commissioning
Ceiling arrays and speakers placed off the HVAC diffusers, DSP gain structure and echo cancellation tuned, camera presets saved, and the control panel and scheduling display proven live.
Multi-Site Rollout & Closeout
One project manager, one room-type standard, and a site-by-site schedule that fits your business hours — with per-room acceptance photos and as-builts at the end.
What We Actually Install in the Room
Six pieces of work, each with its own way of going wrong. Here is how we execute each one so the room is boring for the next five years.
Display Mounting
Size and mounting height come from farthest-viewer distance, not from what fits the wall. Heavy dual-arm and large-format mounts land on unistrut spanning studs or plywood backing, never on bare 25-gauge metal. Recessed in-wall boxes carry power and signal so nothing hangs below the panel.
Camera Placement
Cameras go on the wall people look at, framed so the far end sees faces and not the backs of heads. We set height for seated eye line, keep windows out of the backlight path, and lock presets for the room's real seating count instead of an empty-room shot.
Table & Credenza Runs
Power, USB-C, and HDMI land in a table box fed by dedicated conduit from a core drill or poke-through — scanned before we cut, and never shared with line voltage. Past 25 feet we move to active optical HDMI or HDBaseT, and USB gets a powered extender rather than a long passive cable.
Ceiling Mics & Speakers
Beamforming arrays get placed against the reflected ceiling plan, off supply diffusers and away from lighting ballasts, on plenum-rated Cat6A pulled home to the IDF. In-ceiling speakers get tile bridges and independent support wires so the grid is not carrying the load.
Control & Commissioning
Touch panel at the table or wall, scheduling panel outside the door, both PoE-fed from the IDF. DSP gain structure and echo cancellation get tuned in the finished room with furniture in it, then we run a live call end to end before the room is handed over.
Network Readiness
The codec gets a wired port on an AV VLAN with a DHCP reservation, QoS marking for media, and the outbound UDP ranges its platform needs. We verify the switch PoE budget before the mic array, camera, and panels ship — port count is not the constraint, wattage is.
Four Templates Beat Eighty Custom Rooms
We standardize your portfolio into a handful of room types with fixed bills of material, then install every instance to the same drawing.
Huddle Rooms
Two to six seats, single display, all-in-one bar with integrated camera and mics, one USB-C tether at the table. The template most enterprises deploy in the highest volume.
Medium Conference Rooms
Eight to twelve seats, single or dual display, separate camera and ceiling mic array, table box with power and BYOD input, wall or table control panel.
Boardrooms & Executive Suites
Sixteen to twenty-four seats, dual large-format displays, PTZ or multi-camera framing, distributed ceiling audio on DSP, and a control system that hides all of it behind one button.
Training & Divisible Rooms
Airwall-divided spaces with room combining, multiple mic zones, reinforcement speakers, and presets that follow the partition so the room behaves correctly open or split.
Eighty Rooms Is a Logistics Problem Before It's an AV Problem.
One room is a day's work. Eighty rooms across a dozen sites is scheduling, staging, COI compliance, and a standard that has to survive the sixtieth install. That is the part we built the company around.
The Codec Is Just Another Endpoint on Your Network.
Half the rooms we get called back to were installed correctly and never made ready on the network. We handle both sides, and if the closet cannot carry the load we say so before the gear ships rather than after your all-hands. Wireless-heavy floors usually get a wireless site survey in the same visit.
PoE Budget
A single medium room can pull camera, ceiling array, touch panel, and scheduler off one switch. We size wattage, not port count.
Bandwidth Headroom
Dual-screen rooms with content sharing add up fast on a branch circuit. We model the floor before it goes live, not after.
Segmentation
AV endpoints belong on their own VLAN with their own policy, not on the user network with a static IP and hope.
BYOD Path
Codecs stay wired. Guest laptops and wireless sharing get a clean WiFi path that does not fight the room's own traffic.
What an 80-room rollout actually looks like
Say you have eighty rooms across fourteen offices and a mandate to standardize before the fiscal year closes. The first thing we do is not order equipment. We collapse eighty rooms into four room types by seat count and geometry, build one bill of material per type, and pick two pilot rooms in your headquarters. Those two get installed, tuned, and lived in for a week. Everything we learn there gets folded into the standard before room three exists.
Then it becomes logistics. Room kits get built at our West and East Coast staging facilities — display, mount, camera, array, panels, and the right transport cable for that room's measured distances — firmware baselined, asset-tagged, and shipped to arrive on the crew's window instead of three weeks early into someone's mail room. Your network team gets the VLAN, DHCP, QoS, and PoE requirements in writing per site while the kits are still being built, so the closet is ready when the crew is. Every crew's certificate of insurance gets audited against that building's requirements before the truck rolls, because a site super turning a crew away over a missing additional-insured line costs a day and a return trip.
On site, the install is deliberately unremarkable. Backing gets verified or added, the mount goes up at the height the drawing calls for, the table box is core-drilled where the survey marked it, ceiling devices get pulled home to the IDF on plenum Cat6A and certified. Audio gets tuned with the furniture in the room, not in an empty box. Then the room dials out on a real call, we confirm far-end audio and video both directions, save presets, and photograph the finished state. If it does not pass, it is not signed off.
What you have at the end is four documented room types installed eighty times, identical device naming, per-room acceptance evidence, and as-builts your help desk can actually use. When a room breaks in eighteen months, the ticket says which room type it is, and the fix is the same everywhere. One project manager, one standard, one purchase order across all 48 states — and every room's status visible in the Project Command Center while it is in flight.
Explore More from SRS Networks
Video Conferencing Installation FAQs
The questions IT directors, facilities leads, and general contractors ask us most before signing a room installation SOW.
Send Us the Room List. We'll Send Back a Schedule.
One boardroom, a floor of huddle rooms, or eighty rooms across fourteen offices — we survey, standardize, install, commission, and document every one of them to the same drawing, in all 48 contiguous states.